| BOARD GOVERNANCE |
| 1 | Induction and orientation are provided to incoming governing board members upon joining the Board. | Complied |
| Are there governing board members holding staff appointments? (skip items 2 and 3 if “No”) | No |
| 2 | Staff does not chair the Board and does not comprise more than one third of the Board. | Not Applicable |
| 3 | There are written job descriptions for the staff’s executive functions and operational duties, which are distinct from the staff’s Board role. | Not Applicable |
| 4 | The Treasurer of the charity (or any person holding an equivalent position in the charity, e.g. Finance Committee Chairman or a governing board member responsible for overseeing the finances of the charity) can only serve a maximum of 4 consecutive years. If the charity has not appointed any governing board member to oversee its finances, it will be presumed that the Chairman oversees the finances of the charity. | Complied |
| 5 | All governing board members must submit themselves for re-nomination and re-appointment, at least once every 3 years. | Complied |
| 6 | There are documented terms of reference for the Board and each of its committees. | Complied |
| CONFLICT OF INTEREST |
| 7 | There are documented procedures for governing board members and staff to declare actual or potential conflicts of interest to the Board at the earliest opportunity. | Complied |
| 8 | Governing board members do not vote or participate in decision making on matters where they have a conflict of interest. | Complied |
| STRATEGIC PLANNING |
| 9 | The Board periodically reviews and approves the strategic plan for the charity to ensure that the charity’s activities are in line with the charity’s objectives. | Complied |
| HUMAN RESOURCE AND VOLUNTEER MANAGEMENT |
| 10 | The Board approves documented human resource policies for staff. | Complied |
| 11 | There is a documented Code of Conduct for governing board members, staff and volunteers (where applicable) which is approved by the Board. | Complied |
| 12 | There are processes for regular supervision, appraisal and professional development of staff. | Complied |
| FINANCIAL MANAGEMENT AND INTERNAL CONTROLS |
| 13 | There is a documented policy to seek the Board’s approval for any loans, donations, grants or financial assistance provided by the charity which are not part of the charity’s core charitable programmes. | Complied |
| 14 | The Board ensures that internal controls for financial matters in key areas are in place with documented procedures. | Complied |
| 15 | The Board ensures that reviews on the charity’s internal controls, processes, key programmes and events are regularly conducted. | Complied |
| 16 | The Board ensures that there is a process to identify, and regularly monitor and review the charity’s key risks. | Complied |
| 17 | The Board approves an annual budget for the charity’s plans and regularly monitors the charity’s expenditure. | Complied |
| Does the charity invest its reserves (e.g. in fixed deposits)? (skip item 18 if “No”) | No |
| 18 | The charity has a documented investment policy approved by the Board. | Not Applicable |
| FUNDRAISING PRACTICES |
| Did the charity receive cash donations (solicited or unsolicited) during the financial year? (skip item 19 if “No”) | Yes |
| 19 | All collections received (solicited or unsolicited) are properly accounted for and promptly deposited by the charity. | Complied |
| Did the charity receive donations in kind during the financial year? (skip item 20 if “No”) | No |
| 20 | All donations in kind received are properly recorded and accounted for by the charity. | Not Applicable |
| DISCLOSURE AND TRANSPARENCY |
| 21 | The charity discloses in its annual report —
(a) the number of Board meetings in the financial year; and
(b) the attendance of every governing board member at those meetings. | Complied |
| Are governing board members remunerated for their services to the Board? (skip items 22 and 23 if “No”) | No |
| 22 | No governing board member is involved in setting his own remuneration. | Not Applicable |
| 23 | The charity discloses the exact remuneration and benefits received by each governing board member in its annual report.
OR
The charity discloses that no governing board member is remunerated. | Not Applicable |
| Does the charity employ paid staff? (skip items 24 and 25 if “No”) | Yes |
| 24 | No staff is involved in setting his own remuneration. | Complied |
| 25 | The charity discloses in its annual report —
(a) the total annual remuneration for each of its 3 highest paid staff who each has received remuneration (including remuneration received from the charity’s subsidiaries) exceeding $100,000 during the financial year; and
(b) whether any of the 3 highest paid staff also serves as a governing board member of the charity.
The information relating to the remuneration of the staff must be presented in bands of $100,000 OR The charity discloses that none of its paid staff receives more than $100,000 each in annual remuneration. | Complied |
